10 Tips for Good Meeting Agendas + Free Agenda Template

Agendas are essential for meetings. Agendas are essential for project communication. They help people understand why they are attending a meeting and what they should do.
Agendas and minutes go hand-in-hand. The agenda ensures that the meeting begins on a positive note. The minutes ensure that everything is documented and concluded effectively at the end.
This article focuses on creating agendas that work. Here are 10 tips to help you write good minutes when planning what will happen next.
Here, we will be discussing how to create a meeting schedule and some tips for creating a great agenda. The template below is also available for free.

1. Create a standard meeting agenda
2. Ask for feedback from the team
3. Begin with apologies
4. Always include AOB
5. Confirm the next meeting
6. Send the agenda in advance
7. Include details of the meeting on the agenda
8. Get ideas for timing
9. Let people know if you are leading a topic
10. Make a plan
A meeting agenda template
What format should meeting agendas take?
Three ways to communicate at work without meeting
A visual guide to meeting agendas that actually work

1. Create a standard meeting agenda
An example meeting agenda might include:
We are sorry, but we will be back to you shortly.
Review of actions taken since the last meeting
Check out the progress updates and upcoming milestones
Budget update
Confirmation of when people will be out of the office over the next few weeks
Other matters (this is a general bucket item for any matter that has been brought up since the last meeting).
Any Other Business (AOB). More information on this later.

You can include an item in formal meetings that is approval of the minutes from the previous meeting.
Your standard agenda template can include any topic you want to discuss or ask questions about. This will serve as the basis of any agenda you create in the future.
2. Ask for feedback from the team
Before you create an agenda for a meeting, be sure to check in with your team.
It is important to ensure that everyone’s points get covered. Talk to your team members about the topics you want to discuss at the meeting. If some suggestions are not on-topic or take too much time, you may need to cut them down.
Let people know when they can discuss their points with you if you are unable to fit all topics on the agenda. You can either set up a separate meeting or inform them that they will be discussed at the next meeting. This will help people to understand that their points are not forgotten, and will be discussed at the next regular meeting.
Use the suggested agenda topics of the team to fit around your existing agenda items.
3. Begin with apologies
Your meeting agenda should begin with apologies.
It is important to recognize those who aren’t there and to introduce the deputy if they have sent someone. It helps to keep the team focused when there are issues that require the input of someone else.
Your standing agenda template should have ‘Apologies’ as the first item. You can skip it if you don’t use it that day.
4. Always include AOB
This stands for Any Other Business, and should be mentioned at the end. You ask people to go around the table and raise any other points.
AOB is an option that gives people confidence that they will be able to raise additional points that are not covered in the main agenda topics.
Tip: “AOB” doesn’t necessarily have to be written on the agenda. Colin D. Ellis showed me (via the agendas that he produced for our PM Circle group meetings) that writing “One additional thing …”” is more effective. It also reflects more accurately what people said during that time.
5. Confirm the next meeting
It is a good idea, before or after AOB, to include confirmation of the date and time of the next meeting. People can look at their diaries right there.
If you have announcements regarding where the meetin will be held, please let us know.