Create Project Executive Board
The primary purpose of the project executive board (PEB), is to act as a guardian for the project, ensuring that:
The project achieves its goals and objectives.
The project remains within budget
Key project gateways are where decisions are made
Exceptions are reviewed, and the resulting actions taken
These documents contain the necessary authorizations and change requests for the project.
It can be difficult to create a project executive committee (PEB), especially if there are multiple groups that want to be represented on it. Here are some tips: Keep the PEB small so it can move quickly when needed and avoid project delays
Verify that the PEB has the authority and time to make decisions about budgets.
If required, select PEB members can offer guidance to the project manager.
Although project team members will not be included in the PEB, having the PEB manager can be very beneficial. The benefits of having the project manger on the PEB will need to be weighed against the possibility that they may not be able be truly independent from the project and may influence PEB decisions accordingly. At a minimum, representatives from the following organizations should be present: Executive sponsor: A key role for the CMDB is an executive sponsor. This is because many IT and business organizations will be affected by the CMDB. A sponsor at the top of the IT hierarchy with responsibility for multiple IT departments will give the project credibility and focus. Remember that the higher the sponsor’s rank, the greater the project’s credibility. The CIO is a great candidate. However, you can also look at other options such as vice president of IT support or director of infrastructure. It is important to find an executive sponsor that is interested in the project and will benefit from the CMDB. Key stakeholders: Organizations that plan to use the CMDB to improve their processes or functions are key stakeholders. They should be represented on PEB as they will be directly affected by the success of this project. The PEB may also be of interest to organizations that contribute budget and resources to the CMDB Project. These stakeholders could be from governance, the service desk, asset, change or release, incident, problem or configuration, financial, availability or capacity or service level management. These key stakeholders can choose a deputy to represent them. However, the deputy should be able to make decisions for the sponsors. The future CMS owner: This is the person who is responsible for the management and ownership of the entire CMS. It includes all CMDBs. This representative is responsible to ensure that the overall CMS and individual CMDBs are managed and maintained at the level set by the CMDB mission and goals. This is a project to create and maintain a database. Sponsors and other stakeholders will likely not complete much of it. This member of the PEB is responsible for ensuring that resources are available when needed and for making decisions.